Whether it's a Sunday service team, a brigade duty crew or a hundred marshals for a one-day festival, the problem is the same: named jobs, specific times, and enough people. VolunTeam handles all three from one page — and reminds everyone before the day.
Numbers are a guide only — set your own slots, names and times to match how your club runs.
| Role | When it's needed | Typical people |
|---|---|---|
| Welcome / door team | Each service or session | 2-4 |
| Sound and audio-visual | Each service | 1-2 |
| Music team | Each service | 3-6 |
| Children's program helper | Weekly | 2-4 |
| Morning tea / hospitality | After each service | 2-3 |
| Duty crew / on-call roster | Rostered periods | Per crew |
| Station and equipment checks | Weekly | 2-3 |
| Event marshal | Festival and market days | 10+ |
| Gate, parking and info desk | Event days | 4-8 |
| Setup and pack-down crew | Before and after events | 6-12 |
Grab a free canteen roster template or the game day volunteer checklist to get started.
Post the next month of services or duty periods in one go. People claim what they can do, see the slots still open, and get a reminder before their turn — so you're not rebuilding the same roster by hand every week.
A festival or market day needs marshals, gate staff, parking, an info desk and a pack-down crew. Post each as its own role with times and headcount, share one link, and watch which jobs are still short in real time.
Hours accumulate per volunteer across the year, whether they came from a weekly duty roster or a single event. Export them for your unit or committee report, and issue certificates to the people who gave the most.
Yes. Roles are independent, so a Sunday service roster, a weekly maintenance roster and a one-off event roster all sit on the same page without clashing.
Yes. Set up teams for each crew or ministry, and message or roster just that group.
14-day free trial — no credit card required. Then $59/month or $500/year. Prices exclude GST. One organisation, unlimited volunteers, unlimited roles.
Set up your group, post the services or event jobs, and share one link with your volunteers.
Get started freeSee how other community groups roster their volunteers in VolunTeam.
Practical ways to find more helpers for your club, from QR-code posters to parent engagement and local business partnerships.
The wording, timing and channels that get more yeses when your club needs volunteers at short notice.
A simple framework for running a community club canteen roster, from shift lengths to stock handover and cash handling.