Canteen Roster Template & Tips for Sports Clubs

Break the day into shifts

A full day in the canteen is too much for one volunteer. Split it into 2–3 hour shifts with a 15-minute handover so the next person knows what is running low.

• First shift: set up, coffee and early sales
• Middle shift: peak sales and hot food
• Final shift: pack-down, stock count and clean

Match skills to roles

Not every canteen job needs food-handling experience. Separate roles like cashier, food prep, BBQ and runner so people can choose what suits them.

Publish the roster where parents look

A spreadsheet pinned in the clubroom is easy to ignore. Put the roster online, share the link in team chats, and print a QR code for the canteen window.

Plan for no-shows

Even the best roster has gaps. Build a small standby list and send reminders 24 hours before each shift so people confirm or swap early.