Carnivals need a small army: timekeepers on every lane, marshals, judges of stroke and a results desk that can't leave. VolunTeam lets you publish the whole session and have families claim their own job.
Numbers are a guide only — set your own slot counts to match your pool and program.
| Role | When it's needed | Typical people |
|---|---|---|
| Timekeeper | Every session | 1–2 per lane |
| Marshal | Every session | 2–3 |
| Judge of stroke | Every session | 2–4 |
| Referee / starter | Every session | 1–2 |
| Results and recording desk | Whole carnival | 2 |
| Announcer | Whole carnival | 1 |
| Canteen | 2-hour blocks | 2 per block |
| Carnival setup and pack-down | Before and after | 4+ |
| Club night coordinator | Season-long position | 1 |
Grab a free canteen roster template or the game day volunteer checklist to get started.
Split a carnival into morning and afternoon sessions with their own timekeeper and judge slots inside one opportunity. Parents can commit to one session instead of the whole day, which fills the roster far faster.
Weekly club nights use the same setup as carnivals, so you post once and repeat. Season positions cover the coordinators and officials who put in hours every week outside a session roster.
Every rostered volunteer gets up to three reminders before their session and an add-to-calendar file. Bulk email or SMS the whole squad when a carnival changes.
Yes. Name each slot with the lane and session so volunteers know exactly where to stand when they arrive.
Yes. Completed shifts log hours per volunteer, and you can export the whole season to CSV for committee reporting.
14-day free trial — no credit card required. Then $59/month or $500/year. Prices exclude GST. One club, unlimited volunteers, unlimited roles.
Create your club, post the session's jobs, and share one link with your swim families.
Get started freeSee the volunteer roles and rosters other codes run in VolunTeam.
Practical ways to find more helpers for your club, from QR-code posters to parent engagement and local business partnerships.
The wording, timing and channels that get more yeses when your club needs volunteers at short notice.
A simple framework for running a community club canteen roster, from shift lengths to stock handover and cash handling.